We put together some tips relating specifically to ELD devices during a roadside inspection. Six Tips to Help Smooth ELD Roadside Inspections

  1. Identify the device as an ELD. At a roadside stop, the first question will likely be, “do you have an ELD?” Make sure drivers know the name of the ELD provider and can point to the indicator on your screen that says ‘ELD.’ It is unlikely inspectors will have the complete list of FMCSA-registered ELDs, so having the information available is a good start.

Both of the systems used by Medallion Holding are Omnitracs.  One is the IVG and the other is the XRS

  1. Ensure you have logs available for the previous seven days. Your ELD should provide you with the last seven full days of ELD formatted logs as well as the current 24–hour period. If you have had the ELD for less than 7 days or you have had a malfunction that impacts the logs, make sure you have the paper back up available for inspection. Contact the ELD group if you do not.
  2. Have all the required documentation. The mandate requires that the user manual and Cab Cards are readily available in either printed or electronic format, as well as seven days’ worth of blank logs, in case of a malfunction. You should have the ELD cab card with you.  Contact the ELD group if you do not.

Links to the XRS and IVG manuals are located on our website www.medalliontrans.com under Documents and Resources. 

IVG Manual:

https://medalliontrans.com/wp-content/uploads/2019/11/Omnitracs-IVG-User-Manual-Driver-Hours-Assist_compressed.pdf

XRS Manual:

https://medalliontrans.com/wp-content/uploads/2019/11/XRS-ELD_Driver_Guide_and_Cab_Card_ELD_ID_compressed-1.pdf

  1. Be prepared to justify all personal conveyance and unassigned driving. You must have a comment that clearly describes what you are doing that qualifies as personal conveyance.  Unassigned driving must be accepted or rejected with the reason why the driving is not yours.
  2. Know how to mount and unmount the ELD Screen. The mandate requires the ELD screen to be accessible to the inspector from outside the vehicle.
  3. Know the file transfer mechanism the ELD supports. The driver may be asked to transfer ELD logs to web eRODS for further inspection with the web eRODS The mandate requires ELDs to be able to transfer files by Bluetooth, USB, or a telematics transfer option that allows email or web service or both. Drivers need to know what type of file transfer the ELD device supports and how to access it when asked. If sending by email, the ELD is pre-configured to send log files to the appropriate contact as set by the FMCSA, so there is no need to manually input an email address.

IVG:

ERODS button is located on the bottom of the Day Log tab.  The Fax/Email button is located at the bottom of 8 days tab.

XRS:

Top left of XRS home screen tab the 3 lines.  Select HOS.  Tap the 3 dots in the upper right and select ERODS File Transfer.  (you must be on-duty)